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The
following information is stated in terms of document compliance with
minimum recording criteria only, not document execution requirements or
other substantive requirements for legal validity. |
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1. Title.
Document must have a title reflecting its overall intent. If a title
contains multiple functions, it is indexed under only the first function
listed, unless the submitting party requests that it be recorded for
multiple purposes and pays the additional fees.
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2. Legibility.
the document text must be of consistent clarity (no broken characters, or
severe light and dark zones in text) to ensure that the camera can measure
a strong light and dark contrast between text and background.
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3. Fee.
The appropriate fee should be submitted based on the charges identified on
the current fee schedule.
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4. Indexing Information.
Clearly identify on the document the parties (and legal description, if
applicable) to be indexed. All required indexing information must be in
English.
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5. Recording District.
Document must include a reference to the recording district in which it is
to be recorded. This can be verbal, in a cover letter, or most ideally,
included on the document.
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6.
"Return To" Name and Address.
Document must contain name and mailing address of party to whom it is to
be returned, clarified by a written "RETURN TO:" prior to the
address. If "Return To" information is in a cover letter, the
letter may be recorded with the document (becoming part of the public
record), provided the requisite fee is included. Failure to clearly
identify the RETURN TO address will result in
non-acceptance. Please do not put RETURN TO information
in the margin area of the document.
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7.
Signatures/Acknowledgment. Document
must be signed and all signatures present must be originals (unless the
document is a copy authorized to be recorded by other law). Conveyances,
powers of attorney, contracts for sale or purchase of real property, and
options for the purchase of real property must also be acknowledged.
Signature requirements do not apply to UCC fixture statements or any other
UCC documents.
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8. Mailing Addresses.
Deed documents must contain complete mailing addresses of all persons who
grant or acquire an interest.
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9. Book and Page or
Serial Number Reference. Any document
that amends, corrects, extends, modifies, assigns, or releases a
previously recorded document must contain the book and page or serial
number reference of the prior recording. If the prior document does not
have a book and page number, the complete 11-digit serial number of that
document must be referenced on the amendment.
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10. Document Size and
Media. Documents must be submitted on
OPAQUE WHITE paper stock no larger than 8.5" x 14" in size.
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11. Certified Copies.
Copies certified by any governmental agency are subject only to 2, 3, 5,
and 6 above.
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12. Legal Description.
On a document where a legal description is present, the legal
description must be complete enough that a particular parcel can be
geographically located and identified. A legal description is sufficient
for purposes of recording if it contains, at a minimum, a section,
township, range and meridian designation or, in the case of subdivided
property, the lot, block, subdivision name, or plat number of the parcel.
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13. Margins, Type Size,
Paper. the document must have a
two-inch margin at top of first page, one-inch margins on all
remaining sides and on all subsequent pages of same document. Type size
must be no smaller than 10-point font. These margin and font requirements
do not apply to UCC documents, plats, or certified copies from government
agencies.
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